jonni
11 Jan 2010
Law / Do I need to have an invoice to deduct expenses? [11]
You should think about changing them. They work for you, not the other way round. Not all (but certainly some) accountants here know that if you present an expense without a faktura or rachunek, you can sign an oświadczenia that you haven't got a faktura. Not ideal, but certainly legal, and fine for smaller amounts.
Of course if it's an item you've bought from a foreign source, you could knock something up yourself - should you get a tax inspection there shouldn't be a problem - they're not going to challenge an invoice from another country unless they have serious grounds to be suspicious. My friend who's a tax inspector sometimes texts me to translate a word (always the name of the product or service) on a foreign invoice - he said it's only for very large invoices though, and they only officially query them if they're for some weird or wonderful item or there are a lot of them and they suspect money laundering.
If the accountant's got a pre-1989 mentality and starts to kvetch about rubber stamps, just point out correctly that not every country uses them on invoices. If she (and it's very often a she) still argues, change your accountant.
I have 2 accountants and neither will accept anything else apart from an original invoice with the company's details on it.
You should think about changing them. They work for you, not the other way round. Not all (but certainly some) accountants here know that if you present an expense without a faktura or rachunek, you can sign an oświadczenia that you haven't got a faktura. Not ideal, but certainly legal, and fine for smaller amounts.
Of course if it's an item you've bought from a foreign source, you could knock something up yourself - should you get a tax inspection there shouldn't be a problem - they're not going to challenge an invoice from another country unless they have serious grounds to be suspicious. My friend who's a tax inspector sometimes texts me to translate a word (always the name of the product or service) on a foreign invoice - he said it's only for very large invoices though, and they only officially query them if they're for some weird or wonderful item or there are a lot of them and they suspect money laundering.
If the accountant's got a pre-1989 mentality and starts to kvetch about rubber stamps, just point out correctly that not every country uses them on invoices. If she (and it's very often a she) still argues, change your accountant.