I'm going to register Sp.z.o.o. I will work from home (rented), a polish registration firm offers me a registered office address for 300 euro. Can I register my sp. z.o.o. on this address, is it legal to use 'post adresses' or I should use only actual address of business and rent an office?
you can use 'post adresses'. On other hand I think 300 euro is very much. I can offer you the better offer for renting 'post adress'. If you are interested contact me please.
But what will happen, when a tax man will decide to check me and won't find me at this address? How is it described legally? Well, in Russia, for example, there are strict fines for a usage of the post address, your business have to be located at this address too. So I wonder, is it 100% legal in Poland (using post address) or this is just a grey business practice?
You can't use a post box if that's what you mean, but you can use any address but the tax office will want to see some kind of contract between your company and the person who owns the address. I used my home address but it's a pain as I have to trek down to the post office if I'm not in when the postman comes with registered post (which is used by all official bodies as well as many others - no one seems to trust the postal service here...) I'm considering changing the address to my accountant's address so I don't have this problem. He won't charge me 300 euro though for sure!
Teemu Your post address can be everywhere in Poland (I mean a seat of a company). Inkrakow has right that you have to sign a rent contract for renting room/office. It's not problem. The Tax office is interested only in the office/ place, where your company's books are located. I'm from Poznan.
So yes, under the 'post address' I don't mean a regular 'post box', I mean an address where your business not actually situated and to this address your official mail comes and it is stated as your 'registered office'. For example, you can do programming biz at home, but to have registered office at your accountant/lawyer or somebody's place, where you do appear rarely. So is it ok according Polish laws?
gregor, understood, ok, so it is better to be registered at your accountant/lawyer's office I guess. But wont it be too strange to sign an office rent agreement with only one time price of 300 EUR for example. Any rent is supposed to be payed monthly. One time payment looks strange, no?
Teemu My firm has signed many such rent agreements. In our rooms are situated about 5 companies (Ltd.).
One time payment looks strange. It's not forbidden by polish law. It depends for example how long time are you going to rent a room/ address. In many situations the Tax Office can make problems so it will be better if you pay a monthly rent.
So I guess we've ended up with having a real address as a registered address, coz it's impossible to spread out one time 300 EUR payment as a monthly payments. Just imagine, you have a rent agreement with 10EUR/month payments for a room. Sounds funny.
Teemu According to the polish law your firm needs to have a seat in Poland - registered seat. In practice many firms conduct business in Poland from abroad. For example one of my client - board member I've never seen in Poland but he runs his business.
The solution to your problem is a "Virtual Office". For roughly 200 Pln per month you can get an address which you can use to register your business. Registration is based on the agreement between you and the "Virtual Office" service provider. The agreement states that the service provider gives you permission to use the mentioned address as your "spolka z o.o." location. It works because several of my clients have it set up like this with my company. Feel free to visit my website and since I hate to sound as a solicitor also try www regus pl, but their prices are high.
