Thanks Delphiandomine for your advice( is there a Polish law saying that these bills should be available upon request ?) but we had no choice , i do not have a contract with this administrator she is the one who is in charge of our residence ,all the flats are in the same situation.
My advice is to sell this place and buy somewhere else - it's only going to end in tears. You should have a contract with the administrator, and there should be clear procedures as to yearly meetings and so on. For instance, where I live - it's a huge housing cooperative. All the data is available on request, there are yearly meetings where the accounts are discussed - all in all, quite transparent.
I suppose her contract is renewed every year by the co owners board but i never received any invitation to those meetings.
You should certainly be invited and informed as to when they are.
I am not speaking of my own electricity bills which i receive for my private apartment but about the building staircase electricity.
This should be absolutely tiny - I'd certainly be asking for copies of the bills.
Do you know what i mean ?
Yep - I do. This situation sounds incredibly dodgy - it's not normal, even in Poland.
What I'd do is start by asking for official copies of the minutes from the owners meetings, along with demanding a copy of the contract between the owners and the administration.
( is there a Polish law saying that these bills should be available upon request ?)
There may not be a law, but there's usually a way to put pressure on such people. What I'd do is contact the other owners first, if you can.
Incidentally, this crap happens all over the world - I was reading a while ago about a developer in Switzerland who made some really beautiful flats - then made the stairwell look like something from a Russian prison. As it wasn't mentioned in the contract, there was nothing the owners could do.
I don't think you can win here, unfortunately - it strikes me that the "administrator" will be doing very well for herself out of such an arrangement.
Of course - there's nothing stopping you calling an owners meeting, too.