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Documents requested from foreigners to rent a flat long term in Poland? Invoicing / Contract.


LwowskaKrakow 28 | 431
14 Jul 2010 #1
hello, I have a question for all our real estate specialists on our forum. Your answers could be quite useful !

If I am not Polish and I want to rent a flat in Poland on a long term basis, what are the documents requested by private owners or agencies apart from passport number and signing a lease contract ?

Proof of income ? Company warranty? Bank statements of the last 6 months?

Is there a difference between what is provided by a foreigner in terms of official documents or by local resident ?

Also is it common or legal to ask a tenant to pay the rent for one year upfront?

Many thanks
delphiandomine 88 | 18,454
14 Jul 2010 #2
Also is it common or legal to ask a tenant to pay the rent for one year upfront?

Definitely not common. Legal - sure, it's just a contract. But it's absolutely unheard of - the most I've heard of was 3 months at a time, and even that was considered to be extortionate.

what are the documents requested by private owners or agencies apart from passport number and signing a lease contract ?

Depends very much on who is letting it. But it's certainly not normal in Poland to ask for these things, apart from passport number and the contract. I know some people are now starting to ask for references, but it's still mostly unheard of.
OP LwowskaKrakow 28 | 431
14 Jul 2010 #3
I know some people are now starting to ask for references

I suppose there is a difference if the flat is furnished or unfurnished ..
I agree that asking for financial references make sense but paying 1 year rent upfront seems a bit too paranoid and too much!
delphiandomine 88 | 18,454
15 Jul 2010 #4
I suppose there is a difference if the flat is furnished or unfurnished ..

Depends to what standard, I suppose - if it's a high standard, I'd be checking them out very very carefully.

I agree that asking for financial references make sense but paying 1 year rent upfront seems a bit too paranoid and too much!

It's absolutely insane and not normal practice at all.
nierozumiem 9 | 118
16 Jul 2010 #5
I regularly rent to foreigners in Krakow and I require photo ID + a signed contract + the equivalent of month's rent as security deposit + the first month of rent upfront + the final month of rent upfront.

I would be very skeptical of any landlord looking for 12 months of rent upfront. In general, landlords in Poland are happier to rent to foreigners than to native Poles. A clean, sober, foreigner shouldn't have any trouble renting an apartment in Poland with nothing more than a passport, contract, and deposit/rent money.

On the flip-side, for your own protection, you can ask the landlord for photo ID and proof that he/she is the true owner of the property.
Olaf 6 | 956
18 Jul 2010 #6
Exactly - The contract needs t osecure both sides. You must have the owner's statement that s/he is really the owner etc. and have his/her copy of id too
delphiandomine 88 | 18,454
19 Jul 2010 #7
It's not a bad idea to also ask if the owner has permission from the administration to rent the flat - it might be no surprise to people that people illegally sub-letting their flat is very common.
plk123 8 | 4,148
19 Jul 2010 #8
But it's absolutely unheard of

it can't be.. or why would it be so..

What are the documents requested from foreigners to rent a flat long term?

depends.. ask prospective landlords

It's not a bad idea to also ask if the owner has permission from the administration to rent the flat

talk about unusual and most likely a fat chance of getting such info from a prospective landlord.. hmm.. i know, that i would rather frown upon such request and most likely wouldn't oblige.. but you are right, not a bad idea at all.
pgogna
23 Aug 2011 #9
What documents I should ask in renting rental property to foreigners?

How can I evict them if bad times comes?
OP LwowskaKrakow 28 | 431
2 Oct 2011 #10
[Moved from]: Do tenants receive a rent invoice in Poland ?

Hi all,
I was wondering if tenants receive or expect a rent invoice sent by the landlord in Poland or not ?
if so is it before one pays the rent or after payment of the rent to acknowledge payment ?
Thank you
delphiandomine 88 | 18,454
2 Oct 2011 #11
Acknowledgement of payment isn't common here - usually it's just sent before with the payment terms on it. If you don't hear anything from the person that you owe money to, it's assumed it's fine - especially where internet money transfers are concerned.

I'd negotiate it individually, though you should be issuing an invoice anyway. Most people (if they don't need the invoice) will be happy with an e-mailed copy.
sinanalhabobi 2 | 2
5 Sep 2015 #12
Merged: LODZ CITY APARTMENT (signing a contract / short-term studio)

Hello
I would like to come to the city of lodz and I want to ask you two questions:

First how can I rent a long term apartment in lodz city I know olx and gumtree but my question is what do ask the agency or the owner to sign the contract I mean what are the papers they ask to sign the contract.

Second when I come first I will live in a studio for a month or two where can I find a short term studio in lodz city

Thanks
argen - | 33
24 Sep 2015 #13
Hi, if you are still looking, check this link:
dom.gratka.pl/mieszkania/lodz/wynajem
You will find here the apartment in Lodz with the photo, location and price. I can also ask my friend is their flat free, because the have very moce flat in centre of Lodz, at Tylna street. To sign a contract you will need passport/ID or other document with photo and most lessor want to deposit in equality to 1-2 montg rent.

If you need any further assistance let me know on priv.
sinanallhabobi
29 Sep 2015 #14
argen
Thank you for your answer that means my foreign passport it is ok to sign a contract
before renting I will stay at a short term studio where can I find this
Thanks
Bugggyy
4 Feb 2022 #15
Hi,
I'll be signing the contract for an apartment. An agent is mediating this offer and the owner will meet and sign the contract for the lease. Could you please let me know what I should be aware of? Are there any case of scam in such cases? The agent asked for her fees in cash and the owner asked for deposit in cash as well. How can I prove that I paid them if I have no invoice?

Also if things go wrong, where should we report and for safe side what should the owner of the house provide us with for verification??
Atch 17 | 4,024
4 Feb 2022 #16
Are there any case of scam in such cases?

Yes plenty.

Its not unusual to pay a deposit in cash but the agent wanting her fee in cash is a bit odd in my opinion. I would tell her that you would prefer to pay it into the firm's bank account. Bank transfers are a common way of doing business in Poland. For the cash deposit you should request a receipt from the owner, dated and signed with his signature and his PESEL number and get the agent to stamp it with the company stamp.

If somebody runs off with your money you go to the police same as you would anywhere really. You should ask to see the owner's ID with his PESEL number. I would also want to see the confirmation of his ownership of the apartment. That would either be the print out from the Ksiega Wieczyste (that's the land and mortgage register where the owner's name is listed) or the notarial deed confirming his ownership.

It's very unusual to be scammed by a reputable agent but it's a business with a high turnover of staff and occasionally individuals go to work for these agencies and try to get a bit of cash on the side for themselves with a few dodgy practices. They get found out quite quickly and move on or are fired but the damage is done.

Here's an article you might find helpful. If it shows in Polish just use Google translate to read it.

morizon.pl/blog/jak-bezpiecznie-wynajac-mieszkanie-poradnik/


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